Ulster BOCES is seeking a Secretary for a full-time, 12 month position. 
 
All Civil Service laws, rules and regulations apply. Fingerprinting required. 

Civil Service Classification: Competitive. Merit and fitness examination applies.

Salary: $50,000

GENERAL RESPONSIBILITIES:
This position is responsible for the performance of complex and varied clerical, secretarial and confidential duties in support of the Central Administration office of a BOCES. The incumbent will independently perform administrative support tasks that require a good understanding of the policies and procedures of Central Administration as well as the overall functions of a BOCES. The employee will generate various detailed reports, correspondence, mailings and agendas, as well as track expenses and maintain the office budget. The work is performed under general supervision of the Assistant Superintendent for Administration with leeway allowed for independent judgment. Supervision may be exercised over the work of subordinate employees. Does related work as required.

WORK SCHEDULE:
Full-time, 12 month
Monday through Friday

SPECIFIC DUTIES:

1. Performs complex and varied clerical, secretarial and confidential duties in support of the Central Administration office;
2. Generates various detailed reports, correspondence, mailings and agendas;
3. Assists in reviewing reports and other documents for completeness, accuracy and conformance with established procedures and practices, as requested;
4. Assembles a variety of data from office records for incorporation into various reports;
5. Provides information to the public and makes appointments for superiors;
6. Tracks expenses and maintains office budget;
7. Sorts, reviews and processes mail;
8. Orders office supplies and equipment and prepares purchase orders as required;
9. May schedule agency activities and perform setup for various meetings;
10. May process various requests and claims.

Ulster BOCES is seeking a Typist for a less-than-half-time (On-call/substitute), hourly position. The ideal candidate is courteous and organized, has a willingness to learn, and can maintain a high level of confidentiality. 

All Civil Service laws, rules and regulations apply. Fingerprinting required. 

Civil Service Classification: Non-Competitive. Merit and fitness examination does not apply.

Rate of pay: $20 per hour

GENERAL RESPONSIBILITIES:
The work involves responsibility for the performance of routine clerical tasks.  A significant portion of the work involves typing.  The work is carried out in accordance with established procedures and involves entry level office duties which provide support to the function of a municipal department or agency.  The class differs from that of Clerk in that Clerk does not perform significant typing duties.  Depending on assignment, work is performed under the general or direct supervision of a higher level employee.  Detailed instructions are given for new or difficult assignments.  Work is checked by observation and periodic review.  Supervision over the work of others is not normally a responsibility of the class.  Does related work as required.

WORK SCHEDULE:
Varies (hourly position)

SPECIFIC DUTIES:

• Types forms, letters, payrolls, bills, vouchers, records, catalog cards, reports, statistical reports, index cards, envelopes and similar materials;
• May utilize electronic data processing equipment in the course of carrying out various clerical duties;
• May transcribe Dictaphone cylinders and long hand copy;
• Acts as receptionist, directing callers to the proper person or office and provides information of a routine nature;
• Answers telephone, takes messages and makes appointments;
• Sorts correspondence, vouchers and similar materials;
• Files correspondence, memoranda, reports and other materials;
• Operates a photocopy machine, adding machine or other office machines;
• Maintains records and prepares simple reports;
• Collects money and accounts for monies received;
• Makes and checks routine arithmetic computations;
• Pastes book plates, pockets and date slips in books;
• Indexes materials;
• Assists in taking inventories and may maintain inventory records;