• Trains school district administrators and support personnel, one-on-one or in groups, in the use of computerized student services applications;
• Serves as liaison to component school districts for student management services by assisting in setting parameters for the set-up, configuration and maintenance of student services software applications;
• Prepares data for conversion and migration to import files to school district databases;
• Provides telephone support to school district personnel, including instruction on entering data,
• generating reports, troubleshooting and diagnosing applications problems;
• Consults with school district personnel on the on-going development, maintenance and effectiveness of applications;
• Develops training programs by working with districts in determining their long-term objectives and goals within a regulated environment;
• Generates periodic NYS Education Department (SED) reports for the client districts;
• Prepares materials for meetings and training sessions that support application requirements;
• Works with Regional Information Center staff to improve current services and recommend system modifications or revisions;
• May make presentations at user meetings to discover and share common problems and solutions;
• May train Regional Information Center personnel on student services applications.

The Mid-Hudson Regional Information Center is seeking a highly skilled and service-oriented professional to serve as a Purchasing Specialist. This position plays a critical role in supporting regional school districts through the strategic procurement of educational technology, ensuring alignment with educational goals, regulatory requirements, and best practices in public purchasing. The successful candidate will collaborate with internal teams, component districts, and vendors to facilitate efficient purchasing processes, maintain compliance, and provide informed guidance on technology acquisitions. This is an excellent opportunity for a detail-oriented professional with strong analytical, organizational, and communication skills who is committed to delivering high-quality service and advancing the effective use of technology in education.

All Civil Service laws, rules and regulations apply. Fingerprinting required.

Civil Service Classification: Competitive. Merit and fitness examination applies.

Ulster BOCES offers regionally competitive salary and benefits (see the Ulster BOCES United Employees contract at www.ulsterboces.org for details).

Salary commensurate with experience and training. Salary range: $54,283 - $60,671

GENERAL RESPONSIBILITIES:
The work involves the responsibility of managing all aspects of purchasing and related record keeping for purchasing for a division of Ulster BOCES. An employee in this class keeps informed on NYS and Federal purchasing laws and is responsible for the purchasing process and keeping the district informed. The work is performed under the general supervision of a higher-level employee with leeway allowed for the use of independent judgment in carrying out the details of the work. Supervision is not normally a function
of this class. Does related work as required.

WORK SCHEDULE:
Full-Time, 12 Month
Monday - Friday

SPECIFIC DUTIES: The typical work activities listed below, while providing representative examples of the variety of work assignments in the title do not describe any individual position. Incumbents in this title may perform some or all of the following, as well as other related activities not described.

1. Works with Supervisor or designee on establishing "best buy" options and provides districts with the information in a timely manner;

2. Maintains ongoing communication with vendors regarding knowledge of changes in equipment, systems and software;

3. Performs all aspects of the purchasing process and renewals as well as asset management facilitation;

4. May assist with facilitating financing options for federal and state technology funding;

5. Tracks status of purchase orders and keeps district contact informed of status;

6. Coordinates delivery to the district which includes verifying that the complete order is received in operational condition and follows up on returns or missing/broken parts;

7. Maintains an inventory of all equipment/software purchased; makes district aware of the maintenance status of equipment and software renewals on an annual basis and facilitates renewal as requested by the district(s);

8. Provides information as requested to assist districts in planning for upgrades, replacements, and expansion of new projects;

9. Keeps supervisor informed of any problem(s) and suggests a course of action;

10. Works with various staff and specialists to ensure that each project proposal is complete;

11. Works closely with various staff in the division and the Business Office as needed to complete each project;

12. Works as an integral member of the team to deliver and improve quality of service and ensure effective, seamless communication with all districts.